Shriners International is a fraternity based on fun, fellowship and the Masonic principles of brotherly love, relief and truth. The possibilities for having fun as a Shriner are endless. Our local Shrine Centers (chapters) around the world have thousands of activity-based clubs, units and events that provide ways for members to connect with each other in a fun environment. A unique aspect of our local chapters is that creativity is encouraged, and if a club for a particular activity doesn’t exist, members are empowered to create one.

Shriners International has an opportunity for an Assistant Meeting Coordinator at our Tampa Headquarters.

The Assistant Meeting Coordinator will work alongside the Department’s Director to carry out delegated tasks necessary to facilitate the planning, set up and execution of board meetings, educational conferences, the annual convention and orientations, along with other meetings as assigned. The Coordinator will assist the Director in creating an overall plan and may serve as a liaison to various vendors, including but not limited to hotels and destination management companies. The Coordinator may be required to occasionally work long hours, weekends and travel out of state.

Shriners International is an EOE/Drug-Free, Smoke-Free Workplace

POSITION RESPONSIBILITIES:

• Support the Director with pre-meeting operational planning, vendor management, and administrative support
• Assist in the set-up and clean-up of meetings
• Assist with the day-of-meeting logistics including signage, staff duties and transportation
• Assist with the coordination of pre-meeting details including meal planning, deposit payments, rooming lists and attrition management, meeting space
• allocations and diagrams, and written communication
• Assist other internal Department staff with assigned tasks as requested

• 2 or more years of practical experience working in a corporate or meeting planning role is required
• 2 or more years of experience with room block management for large groups is required
• 2 or more years of hotel contract negotiations required
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook/Teams required
• Practical experience working with large gatherings in a business meeting environment preferred
• Meeting planning work experience within an Association preferred
• Hotel front desk or conference services experience preferred

MINIMUM EDUCATION REQUIRED/PREFERRED:

• Associates degree in Hospitality Management or commensurate work experience
• Certified Meeting Planner designation a plus

KNOWLEDGE, SKILLS, AND COMPETENCIES:

• Excellent verbal, interpersonal, and communication skills with the ability to interact in a professional manner
• Highly organized and detail oriented
• Self-starter with a strong sense of responsibility.
• Ability to work well with minimal daily supervision, independently and as part of a team
• Quality focused, proactive
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook/Teams